School Management System
A comprehensive digital platform for Ghana’s schools — streamline enrollment, fees, attendance, exams, and parent communication all in one secure system.
180+
Schools Using OfficeData SMS
95%
Fee Collection Rate Improvement
40%
Reduction in Admin Workload
50k+
Student Records Managed
Platform Capabilities
Built for Ghanaian Schools
Student Enrollment & Records
- Digital admission forms with document uploads
- Student profile with academic history
- Automatic class assignment by age/grade
- WAEC/BECE candidate number tracking
Class Timetabling
- Drag-and-drop weekly timetable builder
- Teacher clash detection in real time
- Room and lab allocation management
- Automatic PDF timetable generation
Fee Collection & Receipts
- Multi-term fee schedules and instalment plans
- Mobile Money (MTN, Telecel, AirtelTigo) payment
- Automatic receipt generation and SMS delivery
- Defaulter reports with parent SMS alerts
Exam Results & Report Cards
- GES-compliant continuous assessment structure
- Class position, grade, and remark auto-generation
- Printable report cards with school letterhead
- Parent portal for result viewing and history
Attendance Tracking
- Daily roll call via teacher app or biometric device
- Absentee SMS notifications to parents
- Monthly attendance percentage per student
- GES attendance register export for inspections
Parent & Teacher Portal
- Parent web & mobile portal for child’s progress
- In-app messaging between teachers and parents
- Teacher grade book and assignment tracker
- Broadcast SMS and email to all parents
Admin Dashboard
Your School, Fully in View
The OfficeData School Management dashboard gives principals and bursars a live snapshot of enrollment, outstanding fees, daily attendance, and upcoming exams — without a single spreadsheet.
Automated SMS notifications keep parents engaged and informed, reducing the need for circular letters and reducing unpaid fees term after term.
RECENT FEE ACTIVITY
Kwame Asante — JHS 2APAID
Abena Mensah — Primary 5OWING
Yaw Boateng — JHS 3BPAID
Akosua Darko — Primary 3PARTIAL
Kofi Frimpong — JHS 1COWING
842
Total Students
94%
Attendance Today
GH₵ 128k
Fees Collected
37
Owing Families
Pricing Plans
Affordable for Every School
Flat monthly fee — no per-student charges. Includes setup, training, and data migration.
Starter
GH₵ 400/mo
For nursery/primary schools up to 300 students
- Student enrollment & records
- Fee collection & receipts
- Attendance tracking
- Basic exam results entry
- 100 SMS credits/month
- Email support
Most Popular
Professional
GH₵ 850/mo
For JHS/SHS with up to 1,000 students
- All Starter features
- Timetable management
- GES-format report cards
- Parent & teacher portal
- 1,000 SMS credits/month
- Mobile Money integration
- Priority WhatsApp support
Enterprise
Custom
For school groups, international, and boarding schools
- Multi-campus management
- Unlimited students & staff
- Custom report card templates
- Hostel & boarding management
- Unlimited SMS credits
- Dedicated implementation team